Maintaining the security of all your digital devices is quite essential if you want to keep them running smoothly and efficiently. Nonetheless, you could sometimes miss out on what to look at. Use this checklist to keep a safe and problem-free device anytime.
- Perform routine/ regular backups of all the data files.
- Test restoration of every client data files (ensures backup files work).
- Ensure a copy of the data is usually stored securely, off-site location.
- Review your backup requirements periodically.
- Ensure your computers are located in areas that are not easily accessible by hackers.
- Ensure everyone at the office takes full responsibility for locking up.
- Make sure all the doors and windows to your office are locked up.
- Equip every desktop and laptop computer with anti-theft devices.
- Physically secure your network servers in a separate area.
- Have in place an updated and accurate inventory of all computing equipment and software stored off-site.
- Implement a “clear desk” policy. (Ensures that your staff secures sensitive and confidential information/ files).
- Check if anti-virus software is installed on all your computers.
- Check if anti-virus software been configured to check all mediums (email, web sites, downloaded files) for viruses.
- Check if a procedure for automatically updating the anti-virus software is in place.
- Check if users know what to do when infected with a computer virus.
- Make sure you and your staff open only attachments they expect.
- Have written continuity plan in case of a major disaster (like fire).
- Understand how long your practice can function without any computers, servers, or network access.
- Find any expert disaster recovery assistance.
- Keep at least one copy of client data in an off-site location.
- Have an updated inventory of your computer’s equipment, software, and other critical files.
- Require passwords for all computers.
- Choose “strong” passwords.
- Change passwords regularly.
- Make sure that passwords are not written down.
- Prevent users from choosing passwords.
- Deactivate the accounts for terminated employees.
- Never keep sensitive information on USB drives
- Frequently clear private data even on Web browsers.
- Keep an updated operating system.
- Use a password-protected screen.
It is important that all your vital details or even information are kept as safe as it can get. Using these tips will help you to get a reliable experience with all your personal data and also client data too.